Advomatic - Drupal Development, Hosting, Support, and Consulting – Advomatic builds websites for good causes using the open source content management system Drupal

The Accounts and Office Manager works out of the Advomatic office in New York City. The Office Manager coordinates with the CEO and COO to ensure Advomatic's office, HR, and billing operations run smoothly. This position is also responsible for management of Advomatic's books, and works with Advomatic's accountant to perform internal audits and file company taxes.

• Maintain and manage Quickbooks bookkeeping system
• Audit departmental billing systems, and reconcile against Quickbooks
• Audit and update all client balances and billables
• Manage payments of company bills, loans, and credit cards
• Prepare cash-flow, P&L, and departmental financial reports for leadership
• Oversee the invoicing of clients
• Deposit checks and monitor receivables
• Provide client communication regarding balance, payment, and invoices
• Coordinate collections with collection company
• Ensure state and local compliance forms are filed on time
• Coordinate books with CPA for state, city, and local taxes
• Manage and coordinate payroll and employee benefits
• Manage and coordinate health insurance, insurance renewal, and research options
• Maintain employee records, oversee employee in-processing and out-processing checklists
• Maintain a list of business equipment
• Office administration, supplies, filing, and coordination
• Coordinate travel arrangements for staff
• Process company mail and packages
• Perform other job-related duties and responsibilities as assigned